Dear Lanterman Housing Alliance,
Lanterman Regional Center has a Request for Proposals available to develop single family homes: a crisis home for youth, a step-down home for youth, and long-term homes for older youth and young adults who require a significant level of behavioral support. Would you please share this RFP with your members? These CPP funds are for NPO Housing organizations only, and the homes must comply with the DDS Housing Guidelines.
Thank you for your assistance in getting the word out.
Sincerely,
Karen Ingram, MA
Director of Community Services
Lanterman Regional Center
3303 Wilshire Blvd., Suite 700
Los Angeles, CA 90010
213-252-5694 (direct)
October 2016
Request for proposals
Development of New HOUSING Resources
NPO Housing
ANNOUNCEMENT
The Frank D. Lanterman Regional Center is seeking proposals to develop four (4) single family homes with private bedrooms: one three (3) bed home that will house adolescents in crisis; one four (4) bed step-down home that will house adolescents moving out of the crisis home; two, four (4) bed homes that will house young adults from the community, locked facilities (such as an IMD), or exiting from the crisis or step-down homes.
The NPO Housing Organization will lease the homes to a service provider selected by Lanterman Regional Center (LRC) to provide services and supports to the residents of the homes. These young adults will have significant behaviors and/or a dual diagnosis of Intellectual/Development Disability (I/DD) and Mental Health issues.
If you are a Non-Profit Organization with a specialty in developing housing for persons with I/DD and are interested in developing one or more of these homes, please complete a proposal in accordance with the submission instructions below. The next three sections of the RFP briefly describe the service need, service specifications and procedures for vendorization.
The following funding is available for EACH home: up to $300,000 for acquisition and up to $250,000 for rehabilitation.
Deadline for Submission
The deadline to submite proposals is December 1, 2016. Applications must clearly indicate whether the applicant is proposing to develop one, two, three or four homes. Applications that are incomplete, or do not meet the basic requirements will be disqualified. No proposals will be returned.
This RFP does not commit Lanterman Regional Center to procure or vendor the proposed housing.
PROJECT SUMMARY
Service Description: Each of these homes must be owned and developed by an NPO Housing organization. The homes must provide private bedrooms and meet HCBS requirements for residential settings, as well as ADA compliance for non-ambulatory accessibility. Each home should have at least two bathrooms, one of which must meet ADA requirements. Each home must be acquired and rehabilitated in compliance with the Department of Developmental Services 2016 Housing Guidelines. (attached)
Geographic Location: Each home must be developed in the Lanterman Regional Center (LRC) catchment area: Pasadena, Glendale, Burbank, La Canada/Flintridge, Hollywood, and Mid-Wilshire. Property addresses must be confirmed with the LRC Resource Developer to ensure that properties are in fact in the LRC catchment area.
Rate of Reimbursement: Each home is eligible for up to $300,000 in acquisition funding and up to $250,000 in rehabilitation funding. Terms for disbursement of funds will be negotiated and included in the start-up contract.
PROJECT REQUIREMENTS
Required Experience, Credentials, Skills
Applicants must demonstrate their experience in developing homes for persons with I/DD, as well as their ability to maintain these homes over time. Applicants must clearly indicate how many and which homes you are proposing to develop.
Preferred Experience, Credentials, Skills and/or Training for On-going Services
Applicants familiar with the Department of Developmental Services housing guidelines are preferred, but all NPO Housing developers are eligible to respond to this RFP.
Service Start Date
The successful applicant(s) will sign a contract by May 31, 2017. Homes should be ready for occupancy by June 30, 2018.
APPLICANT ELIGIBILITY AND RESTRICTIONS
Eligibility
Any not-for-profit housing agency may submit a proposal.
Ineligibility
Under the following conditions, an individual or entity is ineligible to be a regional center vendor, and therefore may not submit a proposal.
- Conflict-of-Interest: Any individual or entity that has a conflict-of-interest as established in DDS Regulations, Title 17, Sections 54314 and 54500 et seq., unless a waiver is permitted and obtained, including:
· Regional Center employees and Board members, and their family members
· Any entity/organization in which a regional center employee or Board member has a relationship which creates a conflict of interest
· State employees and their family members
· Any entity/organization in which an officer or employee of the State has a financial interest
· Area Board employees and their family members
Out-of-State Applicant: Any individual or entity outside of the state, except as specified in Title 17, Section 54318.
Conviction of Fraud, Neglect or Abuse: Any individual/ or entity that has been convicted of a felony or misdemeanor involving fraud or abuse in a government program, or neglect or abuse of an elder, dependent adult or child, within the previous ten (10) years. (Welfare and Institutions Code, Section 4648.12)
APPLICANT QUALIFICATIONS
The following qualifications will be sought in a potential provider and will be assessed by evaluating an applicants proposal, and responses to interview questions, if applicable. For finalists, assessment of these qualifications will also include the collection and evaluation of additional information utilizing, but not limited to, the evaluation procedures listed below:
Qualifications Sought in a Provider
Evaluation Procedures
Applicant has a proven history of financial responsibility, stability and soundness.
Ø All finalists will be required to submit a Financial Statement form and attach business and financial records to substantiate the finalists adequate working capital. For finalists without business records, two years of tax returns will be requested and reviewed.
Ø Confer with Accounting Department and Fiscal Monitor at LRC, and the Community Services and Accounting Departments at other regional centers as applicable.
Note- Title 17 limits administrative costs to 15% of program expenses
Applicant has proven credentials, licenses, training and/or skills required and/or preferred for the proposed project.
Ø Complete reference check to substantiate submitted resume(s) including applicable degrees, credentials, licenses or certificates, and descriptions of staff qualifications including specialized training and skills.
Applicant has a proven history of positive working relationships with the community and applicable government agencies. .
Ø Confer with Community Services staff at LRC, and other regional centers as applicable.
Ø Confer with Department of Developmental Services Housing as applicable.
Ø Confer with licensing agencies (e.g., Dept. of Public Health or Community Care Licensing), as applicable.
Applicant has a proven history in the area of project development, including the ability to complete projects, meet project timelines and manage a project of this size and scope.
Ø Confer with Department of Developmental Services and other regional centers as applicable, regarding applicants track record on managing and completing projects and meeting project timelines.
Applicant has the administrative capacity to complete the project and/or implement the service in a timely fashion.
Ø Confirm the number of projects applicant currently operates and/or has in development, and ensure that the applicants administrative capacity is not over stretched or that the applicant has competing or conflicting responsibilities with services in development with other regional centers.
SELECTION PROCESS
All proposals received by the deadline will undergo a preliminary screening. Late or incomplete applications will not be accepted for review and rating. Any proposal may be disqualified if it deviates from the submission instructions in the RFP.
Lanterman Regional Center will seat the RFP Selection Committee within 45 business days of receipt of the proposal. The evaluation process will include individual committee member evaluation and rating of each proposal, followed by committee discussion and ranking of proposals.
Proposals will be reviewed and evaluated for:
· Completeness and responsiveness of the proposal
· Relevant experience and qualifications of the applicant
· Timeline and budget projections are realistic and reasonable
· Demonstrated financial responsibility, stability and soundness of the applicant
Proposals may be eliminated from further consideration due to inconsistency with state and federal guidelines, failure to follow RFP instructions, incomplete documents, or failure to submit required documents.
In addition to evaluating the merit of the proposal, applicants will be evaluated and selected based on previous performance, including timely completion of projects, and a history of cooperative work with the regional center. (Please refer to the section titled Applicant Qualifications for details.)
After preliminary rating and ranking of proposals, interviews may be scheduled with finalists, particularly if two or more proposals are closely rated and/or more information is needed. References will be contacted for all finalists. All finalists will be required to complete and submit a Financial Statement. (Please see section titled Applicant Qualifications for details.)
All applicants will receive written notification of Lanterman Regional Centers decision regarding their proposal within 45 business days of review.
Additional information may be required from the selected applicant prior to the awarding of the project.
The applicant will work with the LRC Resource Developer on site selection and home remodeling that may be necessary. The applicant may participate in the selection of the service provider.
Any information withheld or omitted, or failure to disclose any history of deficiencies or client abuse shall disqualify the applicant from award of the project and/or contract.
Lanterman Regional Center reserves the right not to select an applicant for vendorization, if, in its determination, the applicant is not qualified for or sufficiently responsive to the service need.
Additional Requirements
· Proof of Liability Insurance: The selected applicant will be required to maintain general and professional liability insurance, and to name the regional center as an additional insured on all such policies.
· Submission of Vendor Disclosure Statement (DS1891)with no findings
· Submission of Provider Conflict of Interest Statement with no issues
RESERVATION OF RIGHTS
Lanterman Regional Center (LRC) reserves the right to withdraw the RFP or to suspend or defer development of the project at any time without notice. This RFP is offered at the discretion of LRC, and does not commit LRC to award the project.
LRC reserves the right to retract the RFP at any time throughout the application process and not to select an applicant for project implementation if, in its determination, no qualified applicant has applied or is sufficiently responsive to the service need.
LRC reserves the right to reject the proposal of any applicant whom, in their determination, is not responsible or has previously failed to perform properly or is not in a position to operate the service.
LRC reserves the right to request or negotiate changes in the proposal.
LRC reserves the right to limit the number of homes awarded to the applicant, in the event that the applicant submits a proposal to develop more than one home.
SUBMISSION INSTRUCTIONS
Proposal Content
Each proposal must be comprised of five (5) complete sets of the following components:
Attachment A: Application/Proposal Coversheet
Attachment B: Development Questionnaire
Attachment C: Professional Resumes & References
Attachment D: Budget Summary
Timeline for Proposed Project
Formatting Requirements
Applicants must adhere to the following formatting requirements when submitting proposals:
· All submissions must be on white, standard size (8 ½ x 11) paper, single-sided or double-sided copies.
· Attachments/Forms must be type written in 12-point, Times New Roman or Arial font. Include additional pages as needed.
· FAX and E-Mail copies will NOT be accepted.
· Use one clip per set. Do NOT use hardcover binders or other types of binding.
· Submissions will NOT be returned.
Contact Person
Questions pertaining to submission instructions may be directed to:
David Norman, Resource Developer, 213-252-6012
Karen Ingram, Director Community Services, 213-252-5694
Timeline
Ø
December 1, 2016
Deadline for receipt of proposals
Ø
January 20, 2017
Evaluation of proposals by Selection Committee
Ø
February 6-10, 2017
Interviews with highest-ranking applicants, if applicable
Ø
February 17, 2017
Notice of selection mailed to applicants
Ø
March 8, 2017
Request for Contract to LRC Executive Committee
Ø
March 22, 2017
Request for Contract to LRC Board of Directors
Ø
March 31, 2017
Notification of project award posted on LRC web site
Attachment A
APPLICATION/PROPOSAL COVERSHEET
Name of Applicant or Organization Submitting Proposal
Name of parent corporation, if applicable
Applicants mailing address
Contact person for project
Contact phone number
Contact fax number
Contact e-mail address
Author of proposal or consultant assisting with proposal
Author/consultant phone number
List all Regional Centers with which you have vendored
programs or services
Reg. Center
Name of Program/Service
Type of Program/Contact Person
Vendor Number
List any programs/services currently in development
Reg. Center
Type of Program/Service in Development
Service Start Date
Application submitted by:
Signature (person must be authorized to bind organization)
Date
Attachment B
DEVELOPMENT QUESTIONNAIRE
The response to each question is not to exceed 1-page
Name of Applicant/Organization:
Background and Experience: Summarize the leadership teams background and experience in developing housing for persons with Intellectual/Developmental Disabilities.
Development Experience: Summarize your expertise for developing housing, including working with the Department of Developmental Services Housing. Highlight similarities between current or previous program(s) developed, your plans to address the needs for this RFP and a timeline for completion.
Staff Qualifications: Do you, your staff and/or your organization currently possess the credentials, skills, training and/or years of experience noted in the Project Requirements Section as: 1) required for this RFP and/or 2) preferred for this RFP? (Briefly explain)
Financial Resources: What financial resources do you bring to the project (e.g., line of credit, cash or fluid capital reserves, etc.)?
Indicate the Number of Homes you Propose to Develop:
Attachment C
PROFESSIONAL RESUMES AND REFERENCES
Name of Applicant/Organization:
Submit a professional resume for all staff and consultants identified or referenced in application, including individual(s) who will be administrator, if known.
List all staff and/or consultants for whom a resume is attached
Name
Job Title/Type of Consultant
List three references, including job title and agency affiliation, who can be contacted in regard to applicants qualifications, experience and ability to implement this proposal. References must be professional in nature. References from members of the applicants governing board and/or applicants family members are excluded from consideration.
Name:
Phone:
Job Title:
Agency Affiliation:
Name:
Phone:
Job Title:
Agency Affiliation:
Name:
Phone:
Job Title:
Agency Affiliation:
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